1.1 National Training Fund

The HRDC is responsible for the management of the National Training Fund (NTF). Under the NTF, various training incentives are offered to employers in order to allow them to meet part of the training cost of their employees and to support other training initiatives both at enterprise and national levels. Employers can recover up to 75% of course fees depending on their annual levy paid.

1.2 What are the different training incentive schemes offered to employers and training institutions under the National Training Fund?

The HRDC provides the following training incentive schemes:

Levy / Training Grant (subject to annual training grant ceiling)	Additional Incentives (On top of annual training grant ceiling)
1. Local Training Scheme	1. Foreign Expertise Scheme
2. Structured Online Training Scheme	2. Multi-media Facilities Scheme
3. In-house Training Scheme	3. Training Needs Analysis Scheme
4. Overseas Training Scheme	4. Digital Transformation Initiatives Scheme
5. E-Learning License Scheme
6. Business Advisory Services (Funded from unutilised levy      contribution

2.1 What are the main conditions for eligibility under the Training Grant System?

• Employers should contribute monthly towards the training levy;
• The courses/ training programmes should be MQA approved/ TEC Accredited prior to the start of the courses/programmes
• Grant is restricted to Mauritians or permanent Residents of Mauritius

2.2 How many months should an existing employer contribute levy for an employee to benefit from training grant?

As from first month of employment and provided levy is paid for the employee and payment is up to date.

2.3 Can I claim refund for an expatriate?

Yes, if levy is contributed for the expatriate as per existing legislation.

2.4 An employer has just started the operation of a business and is contributing levy. Is the employer eligible for refund of courses?

Yes, after contributing at least 3 months, the ceiling for grant refund would be based on the levy paid as per proof of levy contribution.

3.1 What is the rate of refund of course fee?

Rate of refund is based on the annual levy paid by employer and subject to the limit set under the Training Incentive Scheme.

For courses starting up to 08th August 2018, the rate of refund will be based on employer's tax rate as detailed below:

EMPLOYER'S TAX RATE	HRDC RATE OF REFUND
15 %	60%
0 %	75%

For courses starting as from 09th August 2018, as per the National Budget 2018-2019, the rate of refund of training cost will be based on employer's annual levy paid for previous financial year as detailed below:

ANNUAL LEVY PAID FOR PREVIOUS FINANCIAL YEAR	HRDC RATE OF REFUND
(i) Up to Rs 20,000	75%
(ii) Above Rs 20,000 and up to Rs 100,000	75%
(iii) Above Rs 100,000	70%

The above is subject to the limit set under the Training Incentive Scheme.

Several examples on grant ceiling computations are available at:
http://www.hrdc.mu/index.php/tax-rate-and-grant-refund-formula.

The grant ceiling calculator may also be used and is available at:
http://www.hrdc.mu/index.php/calculator

3.2 How can I know the amount of levy paid to the HRDC?

• Every employer should pay levy monthly and should make a return specifying the list of employees and levy paid to the Ministry of Social Security, National Solidarity and Reform Institutions. 
• The levy payable is 1.5% of basic salary. The HRDC receives 1% of the levy amount and the remaining 0.5% is transferred to the Workfare Programme Fund managed by the Ministry of Labour, Industrial Relations, Employment and Training. 
• Only the levy of 1% received by the HRDC for the preceding financial year should be taken when computing the annual grant ceiling.

5.1 Which period is covered by the Financial Year of HRDC?

As from July 2016, the financial year of HRDC covers the period 01 July to 30 June.

6.1 What is the deadline for submitting a G1 application?

Deadline for submission of G1 application
Local Training Scheme	At least 3 working days before the start of the course
Structured Online Training Scheme	At least 5 working days before the start of the course
In-house Training Scheme	At least 5 working days before the start of the course
Overseas G1 application	At least 10 working days before the start of the course
E-Learning License	At least 5 working days before the intended purchase date

 

Note: Public holidays and week-ends are not included in working days.        

6.2 Is my G1 application rejected if it is incomplete?

The G1 application will not be rejected provided that the missing document/information are received at the HRDC at least 12 hours prior to start of the course.

6.3 After submitting my G1 application, how much time it will take to receive the acknowledgment letter?

The normal processing time for both online and manual applications is 24 hours, after which you will receive an acknowledgment letter by email; provided all information and documents have been submitted.

6.4 Can the G1 application be sent before the MQA approval certificate is obtained?

Yes, the G1 application can be submitted to the HRDC. However the MQA course approval should be obtained prior to the start of the course to qualify for refund. The Employer should ensure that the MQA Course Approval covers the whole period/duration of the course.

6.5 If there are any changes pertaining to the G1 application, how do I proceed?

Any change in the G1 application should be communicated to the HRDC at least 12 hours prior to the start of the course on the 'change request' menu located on the left pane of the online webpage or by sending an email to This email address is being protected from spambots. You need JavaScript enabled to view it..

For long duration courses, any change should be communicated to the HRDC at least 12 hours prior to the session date.

6.6 What are the different types of training incentive schemes for which a G1 application may be submitted by an employer?

Local Training Scheme

Under local training, courses are dispensed by Registered Training Institutions (RTI). The courses can be dispensed either on a face to face or a live online mode (Zoom, Skype, Google meetings, etc). The courses should be MQA/HEC approved.

Structured Online Training Scheme

A structured online course is one which is conducted through a learning management system, where students can view their syllabus and academic progress. Structured online courses are generally self-paced and require minimum trainer intervention. No MQA approval is required for structured online courses.

In-house Training Scheme

In-house training is training conducted either by an internal trainer (someone from within the enterprise), freelance trainer /RTI or foreign trainer. In-house training may be dispensed on either face to face or live online mode. In-house training dispensed by an internal trainer or freelance/RTI or foreign trainer should be duly approved by the MQA/HEC. For in-house training dispensed by a foreign training institution, no approval of the MQA/HEC is required.

Overseas Training Scheme

Overseas training is refunded by the HRDC up to 70/75% of the approved course fee as well as 50% of the airfare (economy class) up to a maximum of Rs 30,000 per participant for a maximum of up to four (4) weeks. No MQA approval is required for overseas training.

E-Learning License Scheme

The HRDC will refund up to 75% of the licence fee for any individual or corporate licence purchased by an employer from e-learning platforms approved by the HRDC, such as Class Central, Coursera, edX, LinkedIn, Pluralsight, Udacity and Udemy. No MQA approval is required for E-Learning Licence.

6.7 What are the documents which should be submitted along with the G1 application?

In-house Training Scheme
Internal Trainer	External Trainer	RTI	Foreign Trainer
Attestation letter duly certified by the HR Manager/Head that the trainer is employed by the Organisation.   MQA Course Approval	BRN of the trainer (NSIC/Trade Code – 749092/74141)   Detailed cost breakdown   Training  agreement duly signed between the Freelance Trainer and the employer   MQA Course Approval	Detailed cost breakdown   Training  agreement duly signed between the RTI and the employer   MQA Course Approval	Training agreement duly signed between the training provider and the employer   Invoice of course fees in foreign currency   MQA Course Approval (for face to face training)

 

Overseas Training Scheme	Structured Online Scheme	Local Training Scheme	E-Learning Licence
Invoice or quotation for course fees and cost breakdown equivalent to MUR   Registration form with the foreign institution   Quotation for airfares for economy fares	Course brochure including learning outcomes and course contents   Cost breakdown/ Invoice for course fees	For courses of more than 15 days, the detailed timetable should be submitted	Quotation for Licence fee   Duly signed agreement between the training provider and employer, detailing the terms & conditions of the licence

 

7.1 When to submit G3 application for refund?

G3 application should be submitted upon completion of the course with all the relevant documents. Please refer to the G1 Acknowledgement Letter from the HRDC to verify the deadline for submission of the G3 application.

7.2 What is the mode of sending G3 application?

The G3 applications for G1 applications that were acknowledged can be submitted to the HRDC along with supporting documents via the online Training Grant platform prior to the deadline for submission mentioned in the G1 acknowledgement letter.

7.3 Which documents should be sent together with the G3 application?

Documents to be submitted with G3 application are as per table below:

 

 

LOCAL TRAINING INCENTIVE SCHEME	IN-HOUSE TRAINING INCENTIVE SCHEME
Courses conducted by Registered Training Institutions	Courses conducted solely for the company by
	Freelance Trainer	An internal trainer	A Foreign trainer
Invoice and Receipt for course fee duly signed unless computer generated.	Invoice and Receipt for course fee duly signed unless computer generated.	A duly signed certified cost breakdown for courses conducted internally, where invoice and receipt are not available                         (Cost must be supported with relevant documents)	Invoice and Receipt of (i) course fee, (ii) cost of economy airfare and (iii) accommodation of trainer duly signed
Bank Transfer Advice if payment is made in foreign currency.	Bank Transfer Advice if payment is made in foreign currency.	Certificate of Attendance/ Headed Letter of attestation specifying course title, list of participants with respective NIC, no. of hours of course/training covered by each participant, exact start and end date of course and duly signed by the training provider	Certificate of Attendance/ Headed Letter of attestation specifying course title, list of participants with respective NIC, no. of hours of course/training covered by each participant, exact start and end date of course and duly signed by the training provider
Copy of MQA Course Approval	Copy of MQA Course Approval	Copy of MQA Course Approval	Copy of MQA Course Approval
Bank Transfer Advice if payment is made in foreign currencies		Headed letter specifying the hourly rate of Trainer duly certified by the head of Finance where applicable/Letter certifying receipt of course fee from the Internal Trainer	Bank Transfer Advice if payment is made in foreign currencies
Copy of NIC of participants	Copy of NIC of participants	Copy of NIC of participants	Copy of NIC of participants
Attendance sheet duly signed by participant (signature as per NIC) and Trainer for the whole duration of the course   For live online, submit the attendance log generated from the online platform	Attendance sheet duly signed by participant (signature as per NIC) and Trainer for the whole duration of the course  For live online, submit the attendance log generated from the online platform	Attendance sheet duly signed by participant (signature as per NIC) and Trainer for the whole duration of the course For live online, submit the attendance log generated from the online platform	Attendance sheet duly signed by participant (signature as per NIC) and Trainer for the whole duration of the course For live online, submit the attendance log generated from the online platform
Extract of Bank Statement (mentioning the bank name, account name, account number and payment details) of the employer where payment of course fee has been effected by Cheque or Remittance Advice on bank header (mentioning the bank name, account name, account number and payment details) where payment of course fee has been effected through Bank Transfer	Extract of Bank Statement (mentioning the bank name, account name, account number and payment details) of the employer  where payment of course fee has been effected by Cheque or Remittance Advice on bank header (mentioning the bank name, account name, account number and payment details) where payment of course fee has been effected through Bank Transfer	Extract of Bank Statement (mentioning the bank name, account name, account number and payment details) of the employer  where payment of course fee has been effected by Cheque or Remittance Advice on bank header (mentioning the bank name, account name, account number and payment details) where payment of course fee has been effected through Bank Transfer	Extract of Bank Statement (mentioning the bank name, account name, account number and payment details) of the employer  where payment of course fee has been effected by Cheque or Remittance Advice on bank header (mentioning the bank name, account name, account number and payment details) where payment of course fee has been effected through Bank Transfer

 

 

STRUCTURES ONLINE TRAINING INCENTIVE SCHEME	OVERSEAS TRAINING INCENTIVE SCHEME	E-LEARNING LICENSE SCHEME
Invoice and Receipt of course fee duly signed unless computer generated	Invoice and Receipt of course fee duly signed unless computer generated	Invoice and Receipt of course fee duly signed unless computer generated
Bank Transfer Advice if payment is made in foreign currencies	Bank Transfer Advice if payment is made in foreign currencies	Bank Transfer Advice if payment is made in foreign currencies
Certificate of Successful Completion specifying course, title, name of participants as per ID, ID number, hours covered, exact start and end date.	Certificate of attendance specifying course title, list of participants with respective NIC, hours covered, exact start and end date of course and duly signed by the training provider	Certificate of Successful Completion of at least 1 participant for one course that has been successfully completed, specifying course, title, name of participants as per ID, ID number, hours covered, exact start and end date.
	Invoice and receipt of air fare or E-Ticket provided air fare is indicated on the E-Ticket.
Copy of NIC of participants	Copy of NIC of participants	Copy of NIC of participants
The attendance log generated from the online platform		The attendance log generated from the online platform
Extract of Bank Statement (mentioning the bank name, account name, account number and payment details) of the employer where payment of course fee has been effected by Cheque or Remittance Advice on bank header (mentioning the bank name, account name, account number and payment details) where payment of course fee has been effected through Bank Transfer	Extract of Bank Statement (mentioning the bank name, account name, account number and payment details) of the employer  where payment of course fee has been effected by Cheque or Remittance Advice on bank header (mentioning the bank name, account name, account number and payment details) where payment of course fee has been effected through Bank Transfer	Extract of Bank Statement (mentioning the bank name, account name, account number and payment details) of the employer  where payment of course fee has been effected by Cheque or Remittance Advice on bank header (mentioning the bank name, account name, account number and payment details) where payment of course fee has been effected through Bank Transfer

 

7.4 What is the processing time for the G3 application?

The average processing time of the G3 application is one month from the date of receipt at the HRDC subject to completeness of the application and submission of all the relevant documents. It is advisable to avoid sending all your G3 applications closer to the deadline date as the HRDC receives numerous applications then and this may result in further delay in the processing time.

7.5 If application is incomplete?

If an application is incomplete, an email to request for the missing information/documents is sent to the employer. This particular application will be treated as a fresh one and will take another month to be processed as from the date of receipt of all the missing information/documents at the HRDC.

7.6 How can I submit missing information/document(s) related to my G3 application and what is the deadline for submission of same?

(i) Submission of missing information/document(s):

The missing information/document(s) must be uploaded on the G3 application itself. When a query is raised by the HRDC with respect to the G3 application , application can be found under the tab “Query from HRDC”, where it can be edited. The missing information/document(s) should not be sent by email.

(ii) Deadline for submission of missing information / document(s):

Once the G3 application has been submitted to the HRDC, the employer is required to  submit the missing information/document (s) as per deadline set out below:

Query	Deadline
First query raised by the HRDC on a G3 application submitted by an employer	A deadline of 1 month is granted to the employer from the date on which the query was raised to submit the missing information / document(s)
Second query raised by the HRDC on the same G3 application due to missing / incorrect information or document(s) submitted following the first query	A deadline of 1 week is granted to the employer from the date on which the second query was raised to submit the missing/correct information/document(s). Failure to submit the missing/correct information/document(s) within the prescribed  deadline will result to the rejection of the G3 application.

 

Note

Please be informed that the deadline for submission of the missing information/document(s) is the same to that indicated in your G1 acknowledgment letter.

Failure to submit the requested information/document(s) by the employer within the prescribed deadline will lead to rejection of the G3 application.

 

Deadline for submission of G3 Application form for Refund

The deadline for submission of G3 applications for refund are as follows:

For all courses ending in the period	Deadline for submission
01 July to 31 December	15 April of the following year
01 January to 30 June	15 October of the same year

Deadline for submission of the missing information/document(s)

Following submission of the G3 application to the HRDC, an employer is required to submit the missing information/document(s) as per deadline set out below:

Query	Deadline
First query raised by the HRDC on a G3 application submitted by an employer	A deadline of 1 month is granted to the employer from the date on which the query was raised to submit the missing information/document(s)
Second query raised by the HRDC on the same G3 application due to missing/incorrect information or document(s) submitted following the first query	A deadline of 1 week is granted to the employer from the date on which the second query was raised to submit the missing/correct information/document(s). Failure to submit the missing/correct information/document(s) within the prescribed  deadline will result to the rejection of the G3 application.

Note

Please be informed that the deadline for submission of the missing information/document(s) is the same to that indicated in your G1 acknowledgment letter.

Failure to submit the requested information/document(s) by the employer within the prescribed deadline will lead to rejection of the G3 application.

 

7.7 Should all courses be MQA/HEC approved?

The HRDC refunds courses that are MQA/HEC approved only for local courses/training. However, for Overseas training, structured online courses, courses delivered by foreign trainer (via live online mode) and E-Learning License Scheme, MQA approval is not required.

7.8 What is the mode for delivery of training?

The course should be delivered as per the mode specified in the MQA approval and as per the acknowledged G1 application where MQA approval is not required.

7.9 Will my G3 application be rejected despite the course being MQA/HEC approved?

The G3 application can only be rejected if

1. application is submitted late;
2. any discrepancy related to the course title, name of trainer and duration is noted as per the G1, G3 application and MQA/HEC approval differ;
3. changes in G1 application done and the HRDC is not notified accordingly;
4. link not provided for Monitoring Visit or contact person unreachable when the Team is contacting him or her or access is denied for a surprise visit;
5. where any anomaly is noted following the monitoring visit effected by the HRDC Monitoring Team;
6. the approval does not cover the period that the course was held;
7. payment of course fee has been paid in cash;
8. Ceiling reached.

7.10 What happens in case there has been a change in the initial MQA approval?

A notification letter from the MQA should be provided to the HRDC and same is effective as from the date of issue by the MQA and provided it is obtained prior to the start of the course.

7.11 Will the HRDC effect a refund where there is no course fee?

• The answer is NO.
• However, for overseas training scheme: the HRDC will refund only 50% of the cost of the economy airfare up to a maximum of Rs 30,000 per participant for the course for a maximum of up to four (4) weeks.

7.12 Do I have to send a copy of the attendance certificate where there is a lot of participants who have followed the course/training?

The attendance certificate must be submitted where there are five (5) or less participants in a course/training. Where there are more than five (5) participants in a course/training, a headed letter of attestation must be submitted, specifying the course title, list of participants with respective NIC, hours covered, exact course start and end dates, duly signed by the Training Provider.

7.13 Details of Mode of Payment to be specified on the Receipt

• The mode of payment of the course fee must be specified on the Receipt.
• For payment of course fee effected by cheque, information with respect to the cheque number and the paying bank name should also be specified on the Receipt.
• Payment of course/training fee effected in cash shall not be entertained for refund.

7.14 Successful completion certificate for courses followed on e-learning platforms

The successful certificate of completion is derived from the online platform itself where a course/training has been followed from an online e-learning platform. The markings/grade achieved by the participant if he/she participated in an online assessment normally appear on the certificate.

The above is applicable for Structured Online Courses and E-Learning Licence Scheme and the certificate is not a certificate of attendance.

7.15 Monitoring visit by the HRDC Monitoring Team

• Link for virtual monitoring of course/training should be provided to the Monitoring Team of the HRDC before the start of the course to enable them to conduct the monitoring exercise.
• The names of participants logged in for live online courses should corroborate with their names as mentioned in the G1 application.
• A log attendance of participants for live online courses generated from the online platform should be kept and be provided upon request by the training provider/employer.
• For courses that are being run on both live online and face to face modes, the attendance under both modes of training should be submitted to the HRDC Monitoring Team at the time of visit.

8.1 The criteria set by the HRDC for submission of application form G11 is 2 weeks before the start of the course. Will my application be acknowledged if it is sent less than 2 weeks before the start of the course?

Your application may be acknowledged provided it is complete and accompanied with all the relevant documents and the course falls under the scarcity criteria.

8.2 How many foreign resource persons can a Registered Training Institution bring in a financial year?

A Registered Training Institution is allowed a maximum of 5 resource persons per financial year.

8.3 How many times can a resource person come in a Financial Year?

The same resource person cannot come more than twice during the same financial year for the same Registered Training Institution.

8.4 To be eligible for 50% of training expenses up to a maximum of Rs 400,000, the Registered Training Institution should cover two weeks of training consisting of 7 days and not less than 5 hours per day. Can I conduct training for 7 days in the same week for a total of 35 hours and be eligible for the Rs 400,000 refund?

The course must be spread over a two-week period with at least 7 days and not less than 5 hours per day. Thus, the course must be MQA approved for a minimum duration of 35 hours.

8.5 Can I benefit under the Foreign Expertise Scheme if employees from the Registered Training Institution also participate in the training?

To benefit under this scheme, the participants should be from several companies a minimum of 15 participants per batch excluding participants from your Institution.

8.6 Can I benefit under both the Foreign Expertise Scheme and the Local Training scheme?

Employers can benefit from either the Foreign Expertise Scheme or Local Training Scheme but not both.

8.7 What is the minimum number of participants?

A minimum of 15 participants is required. The minimum number of participants should exclude participants from the Registered Training Institution.

8.8 Is the amount of refund under the scheme accounted within the company's annual grant ceiling?

The scheme is financed outside the company’s ceiling. It is an additional training incentive scheme. However, the Registered Training Institution should have contributed to the training levy for at least six (6) months prior to the submission of an application.

8.9 Which grant application forms are applicable for the Foreign Expertise Scheme?

➢Application form G11 fully completed and accompanied with all the relevant documents should be submitted within the recommended period of 2 weeks before the start date of the course/workshop/seminar. 

➢Application form G12 for refund should be submitted within the deadline date as specified in the acknowledgement letter from the HRDC.

8.10 What are the relevant documents to be submitted with your application?

The following relevant documents should be submitted with your G11 application:

• Copy of MQA course approval (if available)
• Course contents (confidential information may be excluded)
• Particulars of the trainer
• Return of all estimated Income and Expenditures for the conduct of the course
• Timetable and venue
• Proof of training Levy contributed for at least six months (MNS Report).
• Estimated number of participants for the workshop.

 

The following relevant documents should be submitted with your G12 application:

• Duly signed invoice and receipt (original or certified true copy thereof) for the following expenditures:

(i) Cost of economy air fare of the Trainer / E-Ticket

(ii) Cost of accommodation of the Trainer

(iii) Trainer fee

(iv) Rental cost of venue (To exclude food and beverage)

(v) Course materials (Confidential information may be excluded)

• Copy of bank advice for payment(s) effected in foreign currency
• Return of actual Income and Expenditures supported by list of participants who attended the training,
• NID of participants and Name of employer. This information should be provided on the letterhead of the RTI with its seal.
• Copy of MQA course approval (if not already submitted with G11 Application Form)
• In addition to the invoice and receipt, the following documents should be submitted along with your claim for refund:
• A copy of extract of bank statement if the payment has been effected by cheque evidencing that the cheque has been cleared by the bank.
• A copy of the bank remittance if the payment has been effected through bank transfer

8.11 Details of Mode of Payment to be specified on the Receipt

• The mode of payment of the trainer fee must be specified on the Receipt.
• For payment of trainer fee effected by cheque, information with respect to the cheque number and the paying bank name should also be mentioned on the Receipt.
• It is to be noted that payment of course fee effected in cash shall not be entertained for refund.

9.1 Can a newly set up Registered Training Institution (RTI) benefit under the Multimedia Facilities Scheme?

The main condition to benefit under this scheme is that the Registered Training Centre should be registered with the MQA for at least 3 years and is presently running a course with a duration of at least 6 months or a minimum of 160 hours.

9.2 Are MQA / HEC accredited Registered Training Institutions eligible?

Private Registered Training Institutions which have been accredited by HEC for more than 3 years and dispensing course/s with a duration of at least 6 months and with a minimum of 160 hours are eligible under the scheme.

9.3 Which grant application forms are applicable under the Multimedia Facilities Scheme?

Application form G9 fully completed together with the relevant documents including a duly signed/stamped original quotation should be submitted prior to the purchase. Application form G10 together with the relevant documents including invoice and receipts of equipment approved by the HRDC should be submitted with the deadline date as specified in the HRDC’s letter. The HRDC will carry out a monitoring visit to verify the equipment purchased prior to the refund.

9.4 After approval of the HRDC, I intend to purchase certain items which are new and not as per quotation originally submitted to the HRDC or the price has changed, what should I do? Should I get the prior approval of the HRDC before going ahead with the purchase?

Yes, all changes relating to price, quantity or item of equipment should be communicated to the HRDC prior to the purchase of same.

9.5 A Registered Trraining Institution is eligible every 3 years for 50% refund of up to a maximum of Rs 200,000 towards the purchase of multimedia equipment. Can the Registered Training Institution submit applications at different interval?

The Registered Training Institution can submit application under this scheme at different intervals within the 3 year period provided the maximum refund of Rs 200,000 is not exhausted.

9.6 Does the scheme fall within the company's grant ceiling?

The scheme is financed outside the company’s ceiling. It is an additional grant incentive scheme.

9.7 Which documents should be submitted with the application?

The following documents should be submitted with your G9 application:

• Copy of registration of the Training Centre with the MQA for a period of 3 years prior to this application
• Copy of the MQA course approval for a course of at least 6 months' duration and with a minimum duration of 160 hours
• Timetable for an MQA approved course which is presently being dispensed for a duration of at least 6 months. It should be on the RTI letterhead with its seal.
• Original quotation of the equipment to be purchased
• List of participants currently following the course. The list should be on the RTI letterhead with its seal.

The following documents should be submitted with your G10 application:

• Original invoice and receipt or certified true copy of the original by the applicant.
• Serial Number(s) of equipment
• In addition to the invoice and receipt, the following documents must be submitted along with your claim for refund:

(i)  A copy of extract of bank statement if the payment has been effected by cheque, evidencing that the cheque has been cleared by the bank.

(ii) A copy of the bank remittance if the payment has been effected through bank transfer.

9.8 Details of Mode of Payment to be specified on the Receipt

• The mode of payment for the purchase of the equipment must be specified on the Receipt.
• For purchases effected by cheque, information with respect to the cheque number and the paying bank name should also be mentioned on the Receipt.
• Payment for the purchase effected in cash shall not be entertained for refund.

 

10.1 Should I be a registered MQA trainer to be eligible to conduct a TNA?

The resource person should be qualified and experienced in conducting a TNA. A copy of the CV should be submitted to the HRDC along with the application for approval.

10.2 I have contributed an amount of Rs 10,000 as annual levy and an internal resource person will conduct the TNA. The cost of the TNA will amount to Rs 20,000. What amount will be refunded by the HRDC?

In case the employer has recourse to an internal resource person to conduct the TNA, the grant refund is limited to 25% of the training grant ceiling up to a maximum of Rs 75,000. Refund will be as follows:

➢ Annual Grant ceiling = Rs 150,000
➢ Grant limited to 25% of annual grant ceiling = Rs 37,500
➢ Grant refund limited to the cost of the TNA = Rs 20,000

10.3 What if the TNA was conducted by an external resource person at a cost of Rs 40,000, other things remaining same?

The Grant refund will be limited to Rs 37,500 (limited to 25% of the annual grant ceiling).

10.4 Does the amount of refund under the scheme fall within the company’s grant ceiling?

The scheme is financed outside the company’s annual ceiling. It is an additional grant incentive scheme.

10.5 I have benefitted under the TNA scheme last year. Can I benefit under the TNA scheme this year?

Eligibility for the TNA scheme is every 2 years.

10.6 Why do I have to send a Training Plan with the TNA report before obtaining the HRDC’s refund?

The HRDC will verify on a regular basis that the employer complies with its Training Plan submitted to the HRDC. This would be verified when applying for the refund.

10.7 What forms should I submit for the TNA scheme?

You should submit a G6 application form at least 2 weeks prior to the conduct of the TNA. After the consultancy, a G7 application form should be submitted for refund within the deadline date as specified in the acknowledgement letter from the HRDC.

10.8 What are the documents to be submitted with your application?

The following documents should be submitted with your G6 application:

• CV of internal resource person or external consultant(s) or consultants of the consultancy firm
• Original signed quotation from the Resource Person / Consultant / consultancy firm
• Organigram and brief on the company including the number of employees.
• BRC of both the company and the consultancy firm / consultant
• Evidence of experience mentioned in section 4 of the G6 form (duly signed Testimonials)

The following documents should be submitted with your G7 application:

• Original invoice and receipt duly signed by external consultant/consultancy firm /evidence of payment if the TNA has been conducted by an external resource person
• Training plan for a period of 6 months per category of employee
• Duly signed copy of the TNA Report (Confidential information can be excluded)
• Attendance sheets for the training(s) that has/have already been completed as per the training plan submitted.
• In addition to the invoice and receipt, the following documents should be submitted along with your claim for refund:

(i)  A copy of extract of bank statement if the payment has been effected by cheque, evidencing that the cheque has been cleared by the bank.

(ii) A copy of the bank remittance if the payment has been effected through bank transfer

10.9 Details of Mode of Payment to be specified on the Receipt

• The mode of payment of the consultancy fee must be specified on the Receipt.
• For payment of consultancy fee effected by cheque, information with respect to the cheque number and the paying bank name should also be specified on the Receipt.
• Payment of consultancy fee effected in cash shall not be entertained for refund.

 

11.1 What is the deadline for submission of a claim for refund?

The deadline for submission of G7 (TNA), G10 (Foreign Expertise Scheme) and G12 (Multimedia Scheme) applications for refund is as follows:

For all TNA conducted/Courses conducted/Purchase of Equipment in the period ending	Deadline for submission
01 July to 31 December	31 March of the following year
01 January to 30 June	30 September of the same year